Office Coordinator

Location: Denver, CO
Date Posted: 03-29-2018
IntelliSource is seeking an upbeat, organized individual for an Office Coordinator opportunity we have available in Denver. The Office Coordinator is responsible for maintaining, organizing, and carrying out a wide range of administrative and office support activities for their designated area. The role will also assist the various groups within the Company to ensure the efficient and smooth day-to-day operation of the office.  
Essential Duties and Responsibilities
  • Maintain the designated area and ensure that the office areas like the front desk, lobby, conference rooms, storage, and break areas are clean and well stocked.
  • Order office and food/beverage supplies by checking inventory daily.
  • Fulfill supply and catering requests from the employees.
  • Organize and manage calendars and schedules for the conference rooms. Make sure conference rooms are set up before the appointed meeting time.
  • Receive initial communications into the Company, including phone calls and fax, and transfer it to the proper channels.
  • Responsible for handling incoming and outgoing mail, shipping and receiving of packages, delivery to appropriate person, and maintain shipping related receipts.
  • Coordinate commercial (non-charter) travel arrangements for employees using Concur and serve as the main point of contact for travel related inquiries.
  • Work in partnership with employees to locate cost-effective, time-saving travel arrangements, and collect receipts for charges made on the corporate travel card.
  • Assist employees with preparing expense reports by completing the form, gather and scan receipts, and provide copies back to the employee to submit for approval.
  • Review, assign, and respond timely to the AdminDesk tickets.
  • Assist the departments with a variety of projects, reports, data entry, etc.
  • Act as the designated Floor Warden to assist in fire drills, evacuations, medical and other emergency situations.
Other Duties and Responsibilities
  • Communicate and give support to the team when assistance is needed, for example conference room set up, ordering, and arranging catered food for large or multiple meetings.
  • Provide Security with daily guest list. Greet guests in the reception lobby by receiving and directing visitors and clients.
  • Complete general clerical duties such as order business cards, make copies, assemble paperwork, file, fax, etc.
  • Order for special events, such as monthly birthday and anniversary treats.
  • Coordinate and arrange charter travel arrangements, if applicable.
  • Associates or Bachelor’s Degree from an accredited institution.
  • At least one (1) year of experience working in a professional office environment with exposure to administrative or customer support.
  • Excellent time management and organizational skills.
  • Good attention to detail, problem solving, and follow up skills.
  • Able to prioritize multiple tasks with the commitment to completing them in a timely manner.
  • Able to be flexible and adapt to changing priorities, tasks, and environment.
  • Strong knowledge of Microsoft Office Suite including MS Outlook Calendar and Excel, and basic knowledge of Adobe.
  • Basic use/operation of standard office and shipping equipment.
  • Able to work independently with little supervision and make good decisions when completing the tasks.
  • Good written and verbal communication skills with the ability to use correct grammar, punctuation, and spelling.
  • Able to help, support, and work effectively within a team.
  • Able to maintain confidentiality.
  • Good customer service skills applied to all levels in the organization.
About IntelliSource:
Our business - and our approach - is personal.
        IntelliSource is a national business process outsourcing company providing Fortune 500 and fast-growth companies with people, processes and tools to manage critical, non-core business functions. From our foundation of staffing resources and through over 18 years building world-class solutions, IntelliSource is a trusted partner to its clients and associates, empowering businesses and the thousands we employ nationwide to realize their full potential.
    We are an equal opportunity employer.  No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status or any other status protected by law. This is a free service to you. We are an E-Verify Employer.
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